Privacy

Privacy Policy

📄 BatchInvoice.co — Privacy Policy

Last Updated: 2025-12-20

This Privacy Policy explains how MPINC, operating as BatchInvoice.co (“BatchInvoice,” “we,” “us,” or “our”), collects, uses, stores, and protects personal data when you access or use our website, applications, and services (the “Service”).

By using BatchInvoice, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Scope

This Privacy Policy applies to:

  • Visitors to the BatchInvoice.co website
  • Registered users of the BatchInvoice application
  • Users who connect third-party accounting platforms such as QuickBooks Online or Xero

This policy applies globally and is intended to comply with applicable data protection laws, including the GDPR (EU/EEA), Swiss Federal Act on Data Protection (FADP), and similar international privacy regulations.

2. Information We Collect

We collect the following categories of information:

2.1 Information You Provide

  • Name, email address, and account credentials
  • Business or company information
  • Invoice content, descriptions, amounts, dates, and customer references
  • Voice inputs or text prompts used to create invoices
  • Support requests and communications

2.2 Information From Connected Accounting Platforms

If you connect BatchInvoice to third-party accounting platforms (such as QuickBooks Online or Xero), we may access:

  • Company metadata
  • Customer and contact records
  • Products, services, items, and chart of accounts
  • Invoice, tax, and currency configuration

Access is limited to the permissions you explicitly authorize via OAuth.

2.3 Automatically Collected Information

  • IP address and device information
  • Session identifiers and authentication tokens
  • Usage data, logs, and feature interaction data
  • Error logs and diagnostic information

3. How We Use Your Information

We use collected information to:

  • Provide and operate the Service
  • Create, draft, and sync invoices
  • Process voice and text inputs using automated systems and AI
  • Authenticate users and maintain secure sessions
  • Integrate with connected accounting platforms
  • Provide customer support
  • Improve product performance, reliability, and features
  • Comply with legal and regulatory obligations

4. AI & Automated Processing

BatchInvoice uses automated systems and artificial intelligence to interpret text and voice inputs, extract invoice data, and structure invoice drafts.

You acknowledge that:

  • AI-generated output may be inaccurate or incomplete
  • Human review is required before approving or sending invoices
  • You remain responsible for all final invoice content

AI processing is used solely to provide the Service and is not used for advertising or profiling.

5. Cookies & Session Data

BatchInvoice uses only essential cookies and session technologies to:

  • Authenticate users
  • Maintain secure sessions
  • Complete OAuth authorization flows

We do not use cookies for advertising or behavioral tracking.

6. Data Sharing & Third Parties

We may share data with trusted third parties only as necessary to operate the Service, including:

  • Accounting platforms (e.g., Intuit QuickBooks, Xero)
  • Payment processors (e.g., Stripe)
  • Cloud hosting and infrastructure providers
  • AI and transcription service providers

We do not sell personal data.

7. International Data Transfers

Your data may be processed and stored in countries outside your own, including the European Union, Switzerland, and the United States. We rely on appropriate safeguards such as contractual protections and industry-standard security measures.

8. Data Retention

We retain personal data only for as long as necessary to:

  • Provide the Service
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements

You may request deletion of your data, subject to legal and accounting retention requirements.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Request a copy of your data
  • Withdraw consent where applicable

Requests can be made by contacting us using the details below.

10. Security

We implement reasonable technical and organizational security measures to protect personal data. However, no system is completely secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of the Service after updates constitutes acceptance of the revised policy.

12. Contact

MPINC – BatchInvoice.co
Email: privacy@batchinvoice.co